Project Review Checklist

Project Review Checklist

Project Name

• Examples:
  • Rehabilitation of 123 Main Street, Raleigh, NC
  • Three Dog Solar Farm, Wake County, NC
  • Greenway Trail through Fancy Cat Neighborhood, Wake County, NC

Project Location

• Address
• City
• County
• Latitude/Longitude (Decimal Degrees), if known

Project Contact Information (both Applicant & Consultant are required)

• Name
• Company
• Address
• Phone/E-Mail

Project Description

• Provide a detailed description of the proposed project
  • Provide the Acreage or Mileage/Feet of Linear Work for the overall project area (MANDATORY)
  • Describe all proposed ground-disturbing activity within the project area, including the nature, dimensions (length, width, and depth), and exact location. Must include Acreage of disturbance/APE or Mileage/Feet of Linear work if the limits of construction are different from the overall project area.
  • Provide a simple statement of when you reviewed HPOWEB and whether or not any recorded properties are present within or immediately adjacent to the project area. See Historic Properties: Architecture section below for more details.
  • If you are proposing to sell, transfer, add an easements, lease, rehabilitate, alter, move, or remove/demolish any recorded properties in HPOWEB within the project area you are required to provide a detailed Scope of Work of the action and provide enough representative photos to convey the present conditions of the property. Interior photos are recommended or may be required if requested, if accessible.
• List all licenses, permits, approvals, grants, or funding sought from federal and/or state agencies.

Project Area Map

• Submit the following maps showing the following:
  • Aerial/Satellite with a clear/contrasting boundary (Red, Yellow, Pink, etc.) showing the limits of the project area with parcel boundaries.
  • Street Map/USGS Topographic Map with a clear/contrasting boundary (Red, Yellow, Pink, etc.) showing the limits of the project area with visible and legible street names.
• Submit construction concepts, designs, and/or plans, if available.
  • All projects that propose ground-disturbing activity should include a site plan with clearly labeled boundaries for all ground-disturbing activities, aka limits of disturbance. These are typically submitted via construction plans with boundaries such as TCE, LOD, LOC, PUE, PDE, ROW, etc. If one is not provided the whole project area will be reviewed under the assumption that it will be subjected to ground disturbance.
  • A second boundary demarcating the project area versus ground-disturbing activity/limits of disturbance on the Aerial/Satellite or Street Map/USGS Topographic map is also acceptable.
• Shapefiles/KML, while helpful, are not required for small or simple projects such as individual structure rehabilitation or dock repair (CAMA). Shapefiles/KML are required for large, complex projects, including but not limited to, those that are multi-parcel (developments, solar farms, quarries) or linear (trails, broadband/fiber, pipelines) in nature.

Historic Properties: Architecture

• For your own awareness and photograph requirements, review HPOWEB to see if there are any recorded properties located within or immediately adjacent to your project area. Labeled photographs of these recorded properties with their Site ID and Site Name are mandatory.
• Provide a simple statement of when you reviewed HPOWEB and whether or not recorded are present within or immediately adjacent to the project area. You are not required to fully list them all, but are welcome to. This is to minimize the burden of listing an excess amount of recorded properties, especially if projects proposed are in historic districts.
  • For example, "We have reviewed HPOWEB on February 5, 2026, and note the presence of recorded properties within the project area" is sufficient.
  • or "We have reviewed HPOWEB on February 5, 2026, and note that there are no recorded properties within or immediately adjacent to the project area."
• Please note that any unrecorded or recorded property may require additional information or work after initial review. If further work is required our letter will provide next steps.

Historic Properties: Archaeology

• A data request/background research for archaeological sites to the Office of State Archaeology is not required for preliminary review submission.
• Report any known collection of archaeological material and its location in the project area. Provide a labeled map and GPS coordinates.
• Report any known or potential cemeteries, burials, etc. in the project area. Provide a labeled map and GPS coordinates.
• The OSA county-assigned assistant state archaeologist will review your project submission, maps, photographs, etc., and will review archaeological site data to determine if further work is required. If further work is required our letter will provide next steps.

Site Photographs

• Photographs are mandatory.
  • Include representative labeled photographs of the overall property as well as buildings, structures, or designed landscapes within the project area or immediately adjacent.
  • Include labeled (HPOWEB Site Name and Site ID) photographs of all recorded properties as seen on HPOWEB within or immediately adjacent to the project area.  Link to example of preliminary reconnaissance of extant structures.
• All printed digital photographs should be a minimum size of 4″ × 4″ (a maximum of 2 images per 8½″ × 11″ page).
• For legibility purposes, images taken from the internet (Google Street View, county tax appraiser websites, etc.) cannot be substituted for current digital photographs.
• If submitting photographs of multiple structures clearly label the subject of each photograph and ensure that the location of any detail photographs or interior photographs can be identified.

Submitting Project Review Requests

The NCHPO ER Branch prefers that review requests be submitted electronically via e-mail to: Environmental.Review@dncr.nc.gov.

All attachments should be in .pdf, .doc (or .docx), or .jpeg formats. Other file types .zip, .tif files, or links to file-sharing websites must be pre-approved by ER staff. The message size, including all attachments, should be no larger than 20 megabytes. You should receive an automated message confirming receipt of your submission. If you do not, contact ER staff to confirm receipt. Only one project may be submitted per email.

When submitting hardcopy review requests, please use the following addresses:

By US Postal Service:

Environmental Review
State Historic Preservation Office
4617 Mail Service Center
Raleigh, NC 27699-4617

By FedEx, UPS, or Other Courier:

Environmental Review
State Historic Preservation Office
109 East Jones Street, Room 258
Raleigh, NC 27601

Faxed submittals will not be accepted.

Questions? Email them to Environmental.Review@dncr.nc.gov.